General Policy for The Barony of The Sacred Stone
1. The Barony
1.1. For the purposes of these policies, the Barony of the Sacred Stone shall be defined by, but is not limited to, all those geographical regions specified by Corpora and Atlantian Law.
2. The Policies
2.1. The Barony of the Sacred Stone, as defined by Corpora, has written the following set of Baronial policies which were approved by the Populace at the 12th of November, 2016 Business Meeting.
2.1.1. In all cases, these Baronial policies shall be consistent with Corpora and Atlantian Law. If such conditions should arise where there may be conflict, those documents shall always supersede these policies. This set of policies shall be amended from time to time to conform to both Corpora and Atlantian Law.
2.2. The Baronial policies can be amended or altered by the Barony of the Sacred Stone at any time, provided:
2.2.1. All proposed changes to the Baronial policies shall be published in the Baronial Newsletter at least fourteen (14) days prior to the meeting in which they will be discussed and/or voted upon.
2.2.2. No changes shall be made or acted upon without approval at a Baronial meeting.
2.2.3. Approved changes shall not be effective until such time as they are published in the Baronial Newsletter.
3. The Baronial Coronet
3.1. The Baronial Coronet shall be defined as the individual(s) appointed by the Crown of Atlantia.
3.2. The Baronial Coronets’ term shall be in compliance with Atlantian Law.
3.3. The appointment of a new Baronial Coronet shall be conducted in accordance with Atlantian Law.
4. Baronial Meeting
4.1. A Baronial meeting is any assemblage of the populace which is called by the Baronial Coronet in order to receive advice on the administration and governance of the Barony or for the populace to vote on such issues as are required by policies.
4.2. The meeting agenda and the actual running of said meeting is the responsibility of the Baronial Seneschal.
4.3. The date, time, and place for the Baronial meeting shall be published in the Baronial Newsletter and posted on the Baronial e-list at least fourteen (14) days prior to its commencement.
4.4. A tentative agenda should be published via the Baronial e-list seven (7) days prior to the scheduled meeting.
4.5. Between scheduled Baronial meetings, emergency meetings of the Baronial Financial Committee may act in the Barony’s best interests. Such actions will be reported at the next regularly scheduled Baronial meeting. The Baronial Financial Committee is defined in the Baronial Financial Policy.
4.6. When a vote is required, members of the Barony are defined as paid SCA members who reside or participate with in the geographical boundaries of the Barony. All votes conducted shall be simple majority.
5. Baronial Officers
5.1. Duties of the offices of the Barony of the Sacred Stone are specified in Corpora, Kingdom Law, Baronial Financial Policy and this document. Baronial offices may consist of, but are not limited to:
- Seneschal (required by Corpora)
- Exchequer (required by Corpora)
- Herald (required by Corpora)
- Chronicler (required by Corpora)
Additional Duties: The Baronial Chronicler shall be responsible for taking the minutes at Baronial meetings or designate an acceptable deputy and publish the minutes in the Baronial newsletter.
- Knight Marshal
- Minister of Arts and Sciences
- Minister of the Lists
- Chancellor of Youth
Additional Duties: Shall publish the Baronial Newsletter to the Baronial website no later than the 1st of each month and/or within five (5) days of receipt of the same from the Baronial Chronicler.
5.2. Each Baronial officer shall report on the state of their office at each Baronial meeting. Each Baronial officer is required to attend at least one Baronial meeting per quarter, or provide a proxy and report to the Baronial Seneschal and Coronet forty-eight (48) hours prior to the Baronial meeting. Noncompliance with this policy will result in a recommendation for removal being forwarded to the appropriate Kingdom officer.
5.3. All papers (including official correspondence) and regalia belonging to any office are the property of that office and must be transferred in their entirety to any new Baronial officer within thirty (30) days of any change of office.
5.4. Appointment of Baronial officers.
5.4.1. The opening of a Baronial Office shall be made public by an announcement at a scheduled Baronial meeting, in a written announcement in the Baronial Newsletter, and on the Baronial elist.
5.4.2. Announcements shall include a deadline of no less than fourteen (14) days from the date the opening is announced in all required venues.
5.4.3. Interested candidates shall respond in writing to the corresponding Baronial officer, Baronial Seneschal, and Baronial Coronet.
5.4.4. At the deadline, the list of candidates shall be published on the Baronial e-list and website, inviting written commentary from the populace to the Baronial Seneschal and the Baronial Coronet.
5.4.5. The Baronial Seneschal and the Baronial Coronet will review the commentary and together select the candidate and recommend such to the Kingdom officer for warranting.
5.4.6. At such time as the warranting Kingdom officer allows, the new Baronial officer shall be publicly announced via the newsletter and website.
5.4.7. Due to the length of the event, no officer changes shall be made during the duration of the Pennsic War.
5.5. Baronial officers may select whatever deputies they require for the duration of their office.
5.6. Baronial Officer Term Limits shall be in accordance with Kingdom Law and Policy.
5.7. Any office not required to maintain Baronial status may go vacant.
6. Baronial Events
6.1. Any SCA, Inc. approved entity may sponsor Baronial events in accordance with Baronial Financial Policy.
7. Waiving General Baronial Policy
7.1. Any part of this policy may be waived under special or extreme circumstances by approval of the Coronet, Baronial Seneschal, and a third baronial officer with a full accounting to be given at the next regularly scheduled Baronial meeting.
7.2. Any part of this policy may be waived by approval by 2/3 of voting members present at a Baronial meeting.